Last week when I have had a discussion with one of our client managers, he was so happy to see his photo and company logo along with his neat electronic signature on the new contract that he signed and said that – ‘you guys are really doing good’. He added that all three signatures from his VP, CFO and President are so customized and the whole contract looked so professional and amazed that the whole process took him just a couple of hours. In fact the President of his company was vacationing in a remote space, but his electronic signature was completed the same day. See here he is not an IT guy and wanted to introduce this electronic signature tool to his other departments too.
Most of the organizations focus now on how to improve operational efficiency. Most of the best man hours are wasted doing monotonous repeated admin tasks. This makes them to feel not only wasting their time but unknowingly draining their energy and enthusiasm. This makes their day dull and let them to think about shifting more productive job opportunities. It leads to utter disaster.
This has been a perineal issue for all organizations everywhere. The best way is to minimize their repeated admin works. They should not be allowed to run from pillar to post to complete one task. If they realize that they are spending very less time on trivial tasks, it will encourage them to ponder more into realistic tasks.
Most of the organizations have changed their perspective on new technologies and give way to digital revolution. Automation and workflows have entered into all departments of the industries making the work easier. It altogether minimizing all the admin tasks and completing the process fast. Moreover the outcome is very neat and accurate.
Workflow process will start from generating the document, creating a template by merging data from any type of data source, collate it and stimulate the approval workflow. This document will be sent to various heads for approval. It automates the reminders and again customize the electronic signature and complete the whole process in few minutes. It saves weeks of collecting data, compiling documents, sending emails, reminding the head of departments, waiting again for weeks to get signatures. Now everything will be completed in a very short time and this whole tasks can be done by a single person. The process is very neat and professional and even secured.
Banking and finance, Insurance and legal, logistics and healthcare, real estate and investment all are finding it very difficult to close their new deals faster. Since they deal with lot of documentation and approval setbacks delayed approvals and prolonged signatures lead them to lose their deal and their competitors with innovations make high profits just by digitizing the whole process.
Hundreds of documents like new contracts, agreements, proposals, business plans, invoices, offer letters, rental agreements, onboarding documents, purchase orders fill the office with lot of man hours, overtimes, exhaustion and fatigue at last. With the use of one single tool all this work can be done in few minutes and a neat and legible signature will be obtained digitally.
Ultra Signature – a cloud-based tool helps you to automate your approval workflow and customize your electronic signature. It is absolutely free up to 10 signatures. You can sign any of your document securely for a low cost and complete your business deals faster and more professionally. Your neat electronic signature will tell your customers and competitors as well that you are far ahead in technology. Obviously it is time to go digital.